
Tips.Net > ExcelTips Home > Formatting > Conditional Formatting > Counting Colors from Conditional Formats
Summary: The background of a cell can be colored based either on direct formatting or on conditional formatting. Counting the number of cells that are directly formatted in a particular manner is not that difficult when using a macro. Counting the same cells if they are conditionally formatted is much more difficult, as described in this tip. (This tip works with Microsoft Excel 97, Excel 2000, Excel 2002, and Excel 2003.)
Ronald has a worksheet that utilizes conditional formatting. The conditions result in the cells being different colors. He wants to count the number of cells that are red in the worksheet. He knows how to create a macro that will examine the cell color and do a count if a cell is formatted directly as red, but the macro won't work with cells that are conditionally formatted. Ronald wants to know if there is a way to count these conditionally red cells, as well.
You cannot directly check in a macro what the color of a cell is based on a conditional format. There are ways you can work around this with a macro, but it is not for the faint-of-heart. The following page on Chip Pearson's site demonstrates the difficulty in determining conditional colors:
http://www.cpearson.com/excel/CFColors.htm
Given the difficulty of the task, it may just be easier to recreate the conditions within the macro, and then see which cells meet these conditions. The result is that you count cells matching conditions rather than count cells that are colored red as a result of those conditions. This should yield the same count of cells, but is much easier to handle programmatically.
Of course, the only caveat to this solution is that you will need to keep the conditions in the macro and the conditions in the conditional formats in sync with each other. If you change one and fail to change the other, then you won't get the desired results.
Tip #2873 applies to Microsoft Excel versions: 97 2000 2002 2003
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