Adjusting Cell Margins for More White Space

Serena asked if there is a way to adjust the text margins with a cell so that there is more white space within a cell. The answer is that there is no intrinsic Excel command to add more space, as you can do in Word tables or with the CELLPADDING attribute in an HTML table. However, there is a way you can accomplish the desired goal, although it is somewhat more manual in nature. Follow these general steps:

1. Select the cell you want to adjust.
2. Display the Format Cells dialog box. (In versions of Excel prior to Excel 2007, click the Cells option from the Format menu. In Excel 2007 display the Home tab of the ribbon and click the small icon at the bottom-right of the Alignment group.)
3. Make sure the Alignment tab is displayed. (Click here to see a related figure.)
4. Using the Horizontal drop-down list, choose Center.
5. Using the Vertical drop-down list, choose Center.
6. Click on OK.
7. Adjust your column width to leave the desired white space on both sides of the cell contents.
8. Adjust your row height to leave the desired white space above and below the cell contents.

The drawback to this approach, of course, is that it affects the width of not just one cell, but of the entire column and row. In addition, your numbers will not line up properly—on the decimal point—if you choose to center horizontally. The way around this last issue is to still center the contents horizontally, but use a custom number format for the cells, as follows:

[???,??0.00;-??,??0.00]

The question marks in the format forces Excel to leave space as if there were a digit, even if there isn't.

You cannot change the vertical white space without adjusting row height. There is, however, one thing you can try if you want to change the horizontal white space: Adjust the indent value used in a cell. All you need to do is display the Format Cells dialog box, and then set the indent on the Alignment tab. If you are using Excel 97 or 2000 you can only adjust the left indent. If you are using a later version of Excel you can adjust either the left or right indent (check out the Horizontal drop-down list), but not both.